Online examination management system project abstract

1. Introduction

This Software Requirements Specification (SRS) document describes the requirements of Online Answer sheet Evaluation System. The document describes the issues related to the system and what actions are to be performed by the development team in order to come up with a better solution. The Main objective of the project is to enhance transparency, accountability, reliability and efficiency in the whole evaluation process.

1.1 Purpose

The purpose of this document is to provide a detailed description of the‘Online Examination System’. This SRS will allow for a complete understanding of the ‘Online Examination Management System’ to be constructed. The main purpose of ‘Online Examination Management System’ is to reduce the manual operation required to evaluate and maintain answer sheets of students.

This is a database project which covers every aspect involved in conducting examinations in a school, college or university. As concerned to scope of the product, answer sheet evaluation is an essential element for educational organizations. The product will avoid the burden of hard copy storage. It will also provide data security as we are using the secured databases for maintaining the documents. We can also conserve the time and human resources for doing the same task. The data can be maintained for longer period with no loss of data.

1.2 Scope

The software product to be produced “Online Examination Management System” which will allow online examination-evaluation and Offline examination-Online evaluation . The system is designed in favor of the universities which help them to save the answer papers and other information about the examination. It helps them from the manual work for which it is very difficult to distribute the answer sheets of the students to evaluators and the evaluators don’t need to go to the evaluation centers or to carry the papers to home. It reduces the errors in summation of the marks. The “Online Examination Management System” supposes to have the following features:

● The system is designed to handle the activities of the exam controller,Chief examiner evaluators, and the students.

● The system will have the ability to manage

-Examination registration by the student

-Online Examination and its Online evaluation by the evaluators

-Online Evaluation of offline exams

-Answer paper uploading

-Result publishing.

● The system will have the ability to send alerts to the teachers for the evaluation of answer papers.

● The system will allow the teachers to give subject preferences.

1.4 References

1. Software Engineering –A Practitioner’s Approach by Roger S Pressman

2. Open source web development with LAMP by James lee and Brent ware Addison Wesley/Person Education Inc.2003

3. http://homepages.dcc.ufmg.br/~rodolfo/es-1-03/IEEE-Std-830-1998.pdf

2. General Description

It describes the general factors that affect the product and its requirements. This section does not state specific requirements. Instead it provides a background for those requirements, which are defined in section 3, and makes them easier to understand.

2.1 Product Perspective

Examination and Answer sheet evaluation is an essential concern of every educational organization. The ‘Online Examination Management System’ allows the universities to manage online and offline examinations, answer sheet evaluations, get evaluators subject preferences, allot and inform evaluators to evaluate the answer papers of the students, publishing the results with much less time . The students of a university can be recognized from their registration number. ‘Online Examination Management System’ is a web based application.

2.2 Product Functions

The objective is to build a software system that is user friendly and accurately generates and stores data that assists examination and answer paper evaluation. The software system should be convenient for evaluators. The aim of proposed system is to develop a system with improved facilities. The proposed system allows the university to choose offline/online exams for particular courses. For the online examinations, students can login to the system using login ID and password at the time of examination. The answer scripts of each student will be stored in the database. In the case of offline exams, store scanned versions of answer sheets will be stored in the database. Information such as university register number, question paper, and the answer key are also stored on the database. The answer sheets are encrypted using md5 encryption technique to prevent unauthorized access. Therefore an intruder will see the encrypted answer sheets as a meaningless data. Also the register numbers of the answer sheets and answer scripts are encrypted so that the identity of the student is not revealed to the evaluator. It displays error messages if an answer has not been unevaluated or more marks are given in the mark sheet than prescribed. The evaluator checks the answer scripts or answer sheet by comparing it with the answer key. The system generates a mark sheet by tabulating the marks given by the evaluator in the answer scripts of the semester examination and the marks allotted to the student in the internal assessment. However, the marks of the internals are not visible to the evaluator as it may prejudice him while he evaluates the semester answer scripts. Chief examiner can do a random evaluation of answer sheets.The chief examiner finalizes the marks for each paper. He also can check who evaluated the paper and ask for explanation if required or assign another teacher for revaluation. Since the answer scripts are protected from downloading and editing the documents, nobody can tamper with them. It can help in announcing results much earlier as the manual effort is reduced. 

2.3 User Characteristics

The users of the system are:

· Administrator

The administrator is assumed to be have good data management skills and have access to all the data within the system. Administrator can add users.

· Faculty

Faculty can contribute to the question bank by selecting a question pattern.

· Exam Controller

Exam Controller will have access to all examination data fields, but will have limited access to user and privilege data information.

· Evaluators/Teachers

Evaluators will only be able to view answer scripts or sheets and assign marks for them. They are not able to edit or remove any information within the system.

· Students

Students who applied for the scrutiny are allowed to see the answer sheet and they can see the results of examination.

· Chief examiner

Chief examiner will have access to the answer sheets of particular subjects to verify the results.

2.4 User Documentation

The end users of ‘Online Examination Management System’ will be provide a user’s manual for the administrator, exam controllers, chief examiner and evaluators. To assist the user in understanding the product better and to assist them in better utilization of the product and its features, we will be providing an interactive user interface (in DOC format). We also will be giving details to the users where they can understand different features of the system

2.5 Assumptions and Dependencies

We are assuming that the users will not use our product to download copyright. Also, we expect that the users not only use the software to view resources, they will also be updating details and resources for being viewed by other users. We also assume that product users will not do malicious activities on the software.